Basic policy on specific personal information

GREENCOLLAR Inc. (“Company”) recognizes that the safe and proper handling of specific personal information (“Specific Personal Information”), including but not limited to personal identification numbers, is one of the core responsibilities of a company. Therefore, it handles Specific Personal Information with care per the basic policy below.

1. Compliance with applicable laws and guidelines

The Company shall comply with applicable laws, regulations, guidelines, and other norms concerning Specific Personal Information.

2. Purpose of use

The Company shall use specific personal information for the following purposes.

(1) Specific personal information of business partners

– Creation of payment records pertanig to real estate transactions
– Creation of payment records pertaining to compensation, wages, contract fees, and prize money
– Creation of payment records pertaining to dividends

(2) Specific personal information of company personnel

Tax affairs
– Preparation of tax withholding documents
– Submission of asset declaration forms and applications
– Creation of records pertaining to exercise of share warrants

Social insurance
– Health insurance
– Employee pension insurance notification filings
– Employment insurance
– Worker’s accident compensation insurance filings
– Category 3 national pension filings

3. Safety management measures
In order to prevent leakage, loss, or damage of or to Specific Personal Information and to properly manage it, the Company formulates internal regulations and an organizational structure to ensure compliance and prevent the leakage or loss of said data, taking physical and technical measures and safeguards.

4. Consignment and contracting
Where outsourcing the handling of Specific Personal Information, the Company shall conduct proper supervision of contractors to ensure that Specific Personal Information is safely managed in accordance with applicable laws and regulations.

5. Question and complaint contact line
Questions or complaints regarding the handling of Specific Personal Information by the Company can be directed to the below contact point, and we will respond in an earnest fashion with alacrity after processing your request.

Business partners:
GREENCOLLAR Inc. Business management headquarters
Hours: weekdays, 10:00 AM–5:00 PM (excluding lunch break)

Company employees (and dependents)
GREENCOLLAR Inc. Business management headquarters
Hours: weekdays, 10:00 AM–5:00 PM (excluding lunch break)

Created: May 8, 2020
Published: June 16, 2020

CEO and CFO: Yusuke Kaburaki